VAT PREPARATION FOR UK ACCOUNTING PRACTICES
More VAT capacity. Without another hire.
Late client records. Messy receipts. Too many returns due together.
Kiaraj turns your clients' records into organised VAT working papers, reconciliations and a clear exceptions report — giving your team more time for review, submission and clients.
One completed historical VAT quarter per practice. Subject to agreed scope. No payment card required.
Preparation from £99 + VAT per return. Fixed fee agreed upfront.
Your clients stay yours. Your team reviews and submits. No new software to learn.
- SCOPE
- Preparation onlyYou review, adjust and submit.
- INPUT
- Whatever the client sentIn whatever state they sent it.
- OUTPUT
- A review-ready packUnresolved items listed, not absorbed.
- FROM
- £99 + VATPer VAT return, by complexity.
WHEN THE QUARTER BUNCHES
When VAT preparation stretches your team
Too many returns landing together?
Hand over agreed preparation work and give your team more room to review and submit.
Client records need sorting before work can begin?
Send the records as received. We organise the evidence and flag gaps that need attention.
Senior staff keep rebuilding the workings?
Give them structured schedules, reconciliations and documented exceptions to review.
Marketplace clients take disproportionate time?
Bring sales reports, settlements, refunds, fees and bank records together in one review-ready pack.
Winning clients faster than you can recruit?
Add preparation capacity by the return, with scope, pricing and turnaround agreed before work begins.
01 / YOU SEND
Raw records for the quarter
- PDFBank statements
- TXTAmazon settlement reports
- CSVeBay & Shopify payouts
- PDFPurchase invoices
- JPGRetailer receipts
- PDFImport VAT statements
02 / WE PREPARE
Organised, reconciled, checked
- Documents inventoried and organised
- Marketplace data extracted by country and month
- Payouts reconciled to the bank
- Purchase evidence extracted to a ledger
- Bank payments matched to invoices where possible
- Anything uncertain raised as an exception
03 / YOUR ACCOUNTANT RECEIVES
A review-ready pack
- XLSXVAT working workbook
- XLSXDraft Boxes 1–9
- XLSXBank & marketplace reconciliation
- XLSXSales & purchase schedules
- PDFMissing-invoice report
- PDFExceptions & accountant questions
SAMPLE VAT PACK
See what your team would review
An interactive demonstration, on this page. Click any tab to see what a finished pack contains and how each figure traces back to the records beneath it.
- Draft VAT figures linked to the supporting schedules
- Sales and purchase workings
- Bank and marketplace reconciliation
- Source-document references
- Identified missing evidence
- Unresolved items and questions for the accountant
CLIENT_VAT_Q2_PREPARED.xlsx
VAT working papers — front sheet
- PERIOD
- 1 May – 31 Jul 2026
- BASIS
- Standard accrual
- CHANNELS
- Amazon · eBay · Etsy · direct
- DOCUMENTS
- 419 purchase, 3 bank
| BOX | DESCRIPTION | £ |
|---|---|---|
| 1 | VAT due on sales and other outputs | 14,880.22 |
| 2 | VAT due on acquisitions from NI | 0.00 |
| 3 | Total VAT due | 14,880.22 |
| 4 | VAT reclaimed on purchases | 9,412.68 |
| 5 | Net VAT to pay to HMRC | 5,467.54 |
| 6 | Total value of sales, ex VAT | 74,401.10 |
| 7 | Total value of purchases, ex VAT | 51,388.40 |
| 8 | Supplies of goods to NI, ex VAT | 0.00 |
| 9 | Acquisitions of goods from NI, ex VAT | 0.00 |
CONTROL CHECKS
- Bank reconciled to marketplace payouts6 of 6 matched
- Purchase evidence matched to payments412 of 419 matched
- Formula and control checksNo errors
- Duplicate documents3 found, excluded
7 exceptions raised — including £520 of input tax held back pending a missing supplier invoice.
See the Exceptions tabWhat stays with your practice
- Your practice keeps the client relationship.
- Kiaraj prepares; your team reviews, adjusts and submits.
- Records move through the agreed secure process, never as email attachments.
- You receive familiar file formats — nothing new to license or learn.
- Scope, fee and expected turnaround are agreed before any paid work begins.
One completed historical VAT quarter per practice. Subject to agreed scope. No payment card required.
WHERE WE STOP
Kiaraj prepares. Your accountant reviews and submits.
We prepare the working papers. We do not file VAT returns, act as anyone's HMRC agent, or give tax advice — and we are not a replacement for your practice. The scope boundary is the point of the service, not an apology.
WHAT KIARAJ DOES
Done-for-you production, not another tool.
Most practices already have Xero, Dext and a marketplace connector. What they run short of is the time to do the preparation work those tools still leave behind.
Additional preparation capacity
Take on more VAT work without hiring at the same rate. The preparation stage moves to us; the review and the client stay with you.
Faster, structured preparation
A defined production process rather than an ad-hoc one — the same folder structure, the same reconciliations and the same checks on every job.
Lower preparation-stage workload
Reduce the hours absorbed by organising, extracting and matching records, which is where most of the production cost of a VAT return sits.
Missing-invoice detection
Where the available records allow, we compare bank payments with supporting purchase evidence and flag items that may need an invoice or receipt. We identify gaps and give your team a clear query list; the client relationship, and the chasing, stay with you.
Reconciliations and exception reporting
Structured reconciliations, duplicate checks, formula controls and source references. Anything we cannot settle from the records is raised as an exception rather than assumed.
Fragmented e-commerce records
Amazon, eBay, Shopify, TikTok Shop and Etsy data — settlements, refunds, fees, countries and currencies — is the work we built the process around.
No new software to adopt
Nothing for your team to license, migrate to or learn. You send records and receive files in the formats you already work in.
THE DELIVERABLE
What lands in your accountant's inbox.
A structured pack built to be reviewed quickly and challenged easily. What it contains depends on the records supplied and the complexity of the quarter.
See the full process- VAT working workbook
- Draft VAT Boxes 1–9
- Sales schedule
- Purchase VAT ledger
- Marketplace analysis and reconciliation
- Bank reconciliation
- Missing-invoice report
- Reverse-charge exception schedule
- Earlier and later period invoice schedules
- Exceptions and accountant-questions report
- Source-document references
- Formula and control checks
WHERE WE STOP
Deliberately narrow.
The scope boundary is the point of the service, not a limitation we are apologising for. It is what makes Kiaraj safe for a practice to put in front of its own clients.
- We do not submit to HMRC. Your accountant reviews the pack and files the return.
- We do not give tax advice. We prepare and flag; professional judgement stays with the accountant.
- We are not your HMRC agent. We do not ask for, hold or use HMRC credentials.
- We do not replace your accountant. The pack is prepared for them to review, adjust and submit.
WHAT HAPPENS NEXT
From first enquiry to filed return.
Nothing is uploaded, and no records change hands, until a quote is agreed and the engagement is set up.
STEP 01
Short quote form
A few questions about the work. No records, no documents, no upload.
STEP 02
Fixed quote
We agree the scope, the fixed preparation fee and the expected turnaround before work begins. If materially different records are supplied from those described, we stop and agree any scope change before continuing.
STEP 03
Payment
First live jobs are normally paid upfront. Ongoing partners can fund recurring work through a prepaid Partner Balance.
STEP 04
Secure upload
You receive a secure upload link for that engagement. Not email.
STEP 05
Production
Records organised, reconciled and analysed; exceptions documented.
STEP 06
Your review
The pack is delivered securely. Your team reviews, makes any professional adjustments and submits.
Start with a quarter you have already finished.
One completed historical VAT quarter per practice, at no charge, subject to suitability and agreed scope. Scope and conditions are confirmed in writing before any records are transferred. Compare our preparation against a case your team already knows is right, before any live work changes hands.