THE PROCESS
Quote, prepare, hand over.
Six stages between your firm sending the records and your firm submitting the return. The last word is always yours.
Your firm sends the source records
You tell us about the case through the short form, we agree the scope, the fixed preparation fee and the expected turnaround, and then you send the records through a secure, engagement-specific upload link. Whatever the client gave you, in whatever state — we do not ask you to tidy it first.
Nothing is uploaded through this website. Records move only once the scope is agreed.
TYPICAL INPUTS
Bank statements, marketplace reports, purchase invoices, receipts, import VAT evidence and any previous VAT workbook.
NOT BY EMAIL
Large folders of statements and invoices should not travel as email attachments.
Kiaraj reviews and prepares the case
Documents are inventoried and organised, marketplace data is extracted by country and month, purchase evidence is turned into a structured ledger, and payouts are reconciled against the bank. Where relevant we match bank payments to purchase invoices.
AI assists with extraction and structuring. It may suggest; it does not silently decide.
WHERE RELEVANT
Duplicate checks, marketplace reconciliation, import VAT and reverse-charge items, and prior or later period documents.
CONSISTENTLY APPLIED
One documented foreign-exchange methodology is applied across the quarter and stated in the workbook.
Missing evidence and exceptions are surfaced
Payments without supporting purchase evidence are flagged in a missing-invoice report so your team can chase them. Anything the records do not settle is written up as an exception with a question attached, rather than resolved quietly inside a number.
Your client or your team must still confirm that valid VAT evidence exists and that any VAT is recoverable.
WHAT GOES IN THE REPORT
Missing evidence, weak VAT evidence, unusual treatments and anything needing professional judgement.
NEVER ASSUMED
Ambiguous items are raised, not guessed.
Review-ready VAT workings are prepared
A structured workbook with draft Boxes 1–9 on the front sheet, sales and purchase schedules, bank and marketplace reconciliations, source-document references and formula controls. It is delivered securely, not as an email attachment.
The contents depend on the records supplied and the complexity of the quarter.
BUILT TO BE CHECKED
Every figure references the schedule and the document beneath it.
DELIVERED SECURELY
The finished pack returns through the same secure channel.
Your team reviews and makes any professional adjustments
Your practice reviews the pack, works through the exceptions report, and changes anything it disagrees with. The professional judgement is entirely yours — we prepare, we do not decide.
One round of queries is answered at no charge.
WHO DECIDES
Your team. Every time.
WHAT WE DO NOT DO
We give no tax advice and make no final determination on any figure.
Your firm submits the VAT return
You file under your own agent credentials. Kiaraj holds no HMRC credentials, is not registered as anyone's agent, and does not submit.
Kiaraj prepares. Your accountant reviews and submits.
THE CLIENT STAYS YOURS
We work behind your practice and will not approach your clients.
INTRODUCTORY ROUTE
Practices can begin with one completed historical VAT case at no charge and no payment card.
THE PACK
What gets delivered.
The contents depend on the records supplied and the complexity of the quarter. A simple trade will not need marketplace reconciliation; a multi-channel seller will.
- VAT working workbook
- Draft VAT Boxes 1–9
- Sales schedule
- Purchase VAT ledger
- Marketplace analysis and reconciliation
- Bank reconciliation
- Missing-invoice report
- Reverse-charge exception schedule
- Earlier and later period invoice schedules
- Exceptions and accountant-questions report
- Source-document references
- Formula and control checks
TURNAROUND
Turnaround confirmed per case
Turnaround depends on the complexity of the VAT case and the completeness of the records supplied. We confirm the expected turnaround before processing begins.
Straightforward, complete cases can often move faster than complex or exception-heavy work, but no fixed SLA is published until the case has been reviewed.
Have an urgent deadline? Tell us when requesting a quote. We will confirm availability and expected turnaround after reviewing the case.
WHAT AFFECTS IT
- Complexity of the VAT case
- Number of documents
- Marketplaces involved
- Currencies and countries
- Record quality
- Missing evidence
- Reconciliation work required
- Exceptions needing review
- Whether all requested files have been supplied
END TO END
The whole sequence.
STEP 01
Short quote form
A few questions about the work. No records, no documents, no upload.
STEP 02
Fixed quote
We agree the scope, the fixed preparation fee and the expected turnaround before work begins. If materially different records are supplied from those described, we stop and agree any scope change before continuing.
STEP 03
Payment
First live jobs are normally paid upfront. Ongoing partners can fund recurring work through a prepaid Partner Balance.
STEP 04
Secure upload
You receive a secure upload link for that engagement. Not email.
STEP 05
Production
Records organised, reconciled and analysed; exceptions documented.
STEP 06
Your review
The pack is delivered securely. Your team reviews, makes any professional adjustments and submits.
Questions we get asked
Who is responsible for the return?
The accountant who reviews and files it. We prepare working papers for review; we do not make the final professional decisions and we do not submit.
Will you approach our clients?
No. Where we work behind a practice, we will not solicit, market to or accept instructions from that firm's clients. This is set out in the engagement terms agreed before records are transferred.
Does our team have to adopt new software?
No. There is nothing to license, migrate to or learn. You send records through a secure link and receive files in the formats you already work in.
Is a person involved, or is it all automation?
Both. Automation does the extracting, structuring and matching. People handle judgement calls and review the pack before it is released. Ambiguous items are raised as exceptions rather than guessed.
What if the records are incomplete or a mess?
That is the normal case, and it is priced into the tier. We tell you what is missing rather than filling gaps with assumptions, and the missing-invoice report exists precisely for that.
How long does it take?
Turnaround depends on the complexity of the case and whether all required records have been supplied. We confirm the expected turnaround when the case is accepted. If you have a specific deadline, include it when requesting a quote and we will confirm whether we can accommodate it.